Parental Online Consents

By consenting to this form, you give your consent to allow School District No. 62 (Sooke) to share your student's personal information contained in MyEdBC (Ministry school database), with KEV Group School Cash Online, for the purpose of student fees and online payments.

The personal information to be shared includes:

ALL STUDENTS:

• Student School Name
• Student School Number
• Student Legal First Name
• Student Legal Last Name
• Student PEN Number
• Student Classroom/Homeroom
• Student Grade
• Student Parent/Guardian #1 First Name
• Student Parent/Guardian #1 Last Name
• Student Date of Birth

MIDDLE/HIGH SCHOOL STUDENTS:

• Student School Number
• Course Codes
• Course Name
• Course Code Section
• Course Semester
• Semester Start Date
• Semester End Date
• Course School Year
• Course Teacher ID Number
• Student Number

This information will be shared only through a secure FTP site (file transfer protocol) (similar to online banking) and will only be used for the purpose of student fee management and online payments. All payment information is stored on a secure site within Canada.

The only way a parent/guardian can access a student's account information in School Cash Online will be by entering the following information:

• school student attending
• student legal last name
• student PEN number (see Student Report Card)
• student date of birth

This consent will remain in effect for the duration of the student's enrollment with School District No. 62 (Sooke), unless revoked in writing and sent to schoolcashschool@sd62.bc.ca to the attention of:

School District No. 62 (Sooke)
3143 Jacklin Road
Victoria, BC
V9B 5R1
Attn: Secretary-Treasurer

YOUR CONSENT IMPLIES:

• THAT YOU HAVE READ THE ABOVE CONSENT IN ITS ENTIRETY AND YOU ARE IN AGREEMENT WITH ALL DETAILS CONTAINED HEREIN
• THAT YOU GIVE YOUR CONSENT FOR SD62 TO SHARE YOUR STUDENT'S PERSONAL INFORMATION FOR STUDENT FEE MANAGEMENT

Throughout the school year, within the school day as per Teacher/School planning, your child may be included in:

• Class walking excursions to neighbouring locations.
• Off-grounds sports, cultural and recreational events occurring within the Sooke, Saanich, and Victoria School Districts and transported by school bus or car pool.

Please Note: Teachers will send home essential details of planned field trips and excursions.

Special parent/guardian permission will be sought for non-routine trips out of the local area.

I give my consent for my child to participate in off school ground activities as indicated above.

Dear Parent(s) and Guardians,

School District #62 (Sooke) will be allowing students in Kindergarten through grade 12 access to a district-managed Google Apps for Education (GAFE) account. This account provides students with a powerful collection of online collaboration and productivity tools, as well as online file storage to be used for educational purposes.

Each staff and student will have their own secure login and password and receive instruction on how to appropriately use the GAFE platform in ways that protect personal student information.

Student account information (student first, last name and grade level), as well as any documents uploaded onto the Google Apps platform will be disclosed to Google who hosts and stores this information on secure servers located outside of Canada. Inside of the GAFE platform there are no ads, no data-mining, or selling of data. For more info please visit https://www.google.com/edu/trust/. This information is still subject to the laws of foreign jurisdictions including, the USA Patriot Act. Privacy legislation requires that we inform you of this and obtain your consent to this arrangement.

The following Google Apps for Education services apply:

The use of the Google Apps for Education service is not an educational requirement for students. Students will not be obliged to use these digital tools, and all school activities that rely on the use of these digital tools will have some equivalent means of student participation. At no time will a student be denied participation in a school-sponsored event or activity because they have not been issued a Google Apps for Education account.

Consent:

I have read "Learning Resources" (Regulation B-115). I have also signed the school-provided form responsible technology use and returned it to the school. I understand that my child's information will be used for Google Apps for Education.

This consent will be considered valid from the date at which it is signed until which point the student named above is no longer a student within the school district or permission has been withdrawn.

Parental/Guardian Consent for Internet Access

Legal and ethical considerations make it imperative that all students who access the Internet from a school-sponsored account understand and agree to abide by the District's Internet Use Agreement, as detailed below. Please go over the agreement with your son or daughter to be sure that you both understand it. If you wish your child to have an Internet Access account please provide your consent below.

Introduction

The interconnected world-wide web of computers known as the Internet can provide students with access to the most recent research and the most up-to-date statistics and opinions. Families should be aware that some material accessible via the Internet may contain items that are illegal, inaccurate or potentially offensive to some people. While our intent is to make the Internet access available to further educational goals and objectives, students may find ways to access inappropriate materials as well. It is, in fact impossible to completely protect students from accidental exposure to inappropriate materials. For this reason it is important that the District have an acceptable use agreement providing guidelines for the use of this vital information resource.

Acceptable Uses of School-Sponsored Internet Accounts:

• Research for school assignments
• Personal research on appropriate topics
• Communication through email for school assignments
• Appropriate personal communication through email

Unacceptable Uses of School-Sponsored Internet Account:

• Uploading to the Internet material that is copyrighted, obscene, offensive or defamatory, that advocates or condones illegal activity, or that contains a computer virus.
• Downloading from the Internet material that is copyrighted, obscene, offensive or defamatory, that advocates or condones illegal activity, or that contains a computer virus.
• Engaging in any unethical behavior, including but not limited to invasion of privacy. This would include gaining unauthorized access to any computer system, record or correspondence.
• Endangering any person's safety by publicizing their phone number, address or other personal information without that person's explicit written approval.
• Monopolizing time and bandwidth by accessing the Internet from a school account to conduct business, play games or use chat lines or to send or receive a large number or personal messages.

Consequences of Unacceptable Use may include but are not limited to:

• Suspension of Internet access privileges
• Other disciplinary action determined by the school administration
• Involvement of law enforcement agencies when applicable

I understand the School District's Internet Use Agreement as stated above. I give permission for my child to receive and make use of a school sponsored Internet access account.

In accordance with the BC Freedom of Information and Protection of Privacy Act, the Sooke School District is seeking your consent to collect, retain, use and disclose photographs, videos, images and/or names of students and groups of students in a variety of publications and on the School District's website(s) for educational purposes, such as recognizing and encouraging student achievement and for the purposes of building the school community and informing others about the school district, its programs and activities.

Student names and/or images may be used in:

• School and School District communications, such as newsletters, brochures and reports;
• School and School District websites, social media sites/video channels such as Facebook and YouTube;
• External media communications such as newspaper or television or online, including photographs, videotape and/or interviews (restricted to events where media is invited to school-related events); **
• Videos, CDs, DVDs for educational use only.

** Please note that school and district staff cannot control news media access, photos/videos taken by the media or by others in public locations (e.g. field trips or off school grounds) or school events open to the public, such as sports events, student performances, school board meetings, etc. These are considered public events.

Dear Parent/Guardian,

The Sooke School District is using the MyBlueprint platform for career education, digital portfolios, and self-assessment of core competencies throughout kindergarten to grade 12.

MyBlueprint is a user-friendly, Canadian-based platform offering curriculum related to career education and storage space for digital portfolios for learning, communicating progress and assessment. The service supports teachers, empowers students, and engages parents. MyBlueprint increases engagement by offering a continuous glimpse into each child's learning that teachers, parents and students share.

Accessible via website on any browser, MyBlueprint captures current progress in the classroom and offers a more complete representation of a child's learning than a report card. Teachers set up classrooms with individual student and parent accounts to manage, view, and comment on demonstrations of learning in the student's digital portfolio.

Teachers will be explicit with student expectations and acceptable uses of MyBlueprint for learning. Teachers will moderate what and how information may be uploaded. Student information is accessible only by the student, teacher, and parent for educational purposes. Your consent to your child's use of MyBlueprint is required by British Columbia's Freedom of Information and Protection of Privacy Act (FIPPA).

For more information please visit https://MyBlueprint.ca/privacy.

I have read this consent form and understand that my child's personal information (first and last name) as well as evidence of learning such as documents, photos, videos, comments, and other educational artifacts may be collected, used and disclosed for educational purposes in the MyBlueprint platform.

Your child's teacher is planning to use an on-line tool called SpacesEDU as part of communicating student learning for your child this year. You can visit their website at https://spacesedu.com/en/

The specific educational purposes for using this online tool includes creating electronic portfolios, making this information easily available to parents/guardians, the student themselves, selected teachers, and the principal.

In order to use of this tool, the following specific information about your child will be entered into SpacesEDU:

• student name;
• student e-mail address;
• all content that the student creates or shares in video, text, images, and other media files that they provide on or through the Services, or that are provided on their behalf;

When students use our Services, we will also know what school they attend and the city and state or province in which they go to school, and we may combine that information with information we have from their account.

Privacy legislation requires that we inform you of the location where your child's data will be stored prior to obtaining your consent to use this tool. As such, according to the terms of service, the information about your child will be stored within Canada as part of the service's normal operations. SpacesEDU maintain technical, physical and administrative security safeguards to protect your personal information against loss, theft, and unauthorized access. Any personal information that you provide is exchanged on a secure server. We store data in a highly secure Microsoft Azure datacenter.  Microsoft Azure provides industry-leading compliance and privacy certifications to keep student data in Spaces safe. You can review the service's specific storage policies by visiting this link: https://spacesedu.com/en/privacy/

Should you withdraw your consent for the use of this tool at a later date, SpacesEDU will delete your personal information upon termination of your account, and do not knowingly retain your personal information beyond the time period required to support the provision of our Services to you, and/or to support authorized educational or school purposes, or purposes authorized by you or your parent or guardian. https://spacesedu.com/en/privacy/

Your child's teacher may have additional information for you that will help you and your child make the best use of the service. If this is the case, the teacher will forward that information to you shortly.

The use of SpacesEDU is not an educational requirement for students. Students are not obligated to use this digital tool. At no time will a student be denied participation in a school-sponsored activity if they have not received consent to use this tool.

The consent is considered valid from the date at which it is signed until the following condition applies (to be monitored by the teacher requesting consent): The student named below is no longer registered within the school district, or permission has been withdrawn.

Upon the expiry or withdrawal of this consent, SpacesEDU will receive a request to remove the student data from their system. It is important to note that requests for removal are subject to the individual service's data retention policies found at: https://spacesedu.com/en/terms/ and https://spacesedu.com/en/privacy/

This consent allows your child to use specific web-based applications for the purposes of instruction and learning.

The district implements a comprehensive and ongoing approval process of web-based applications. This process ensures that applications approved by the district meet the relevant district and provincial standards of privacy. The review process includes evaluating how data is collected, used, and disclosed to ensure personal information is protected. The district also ensures that the use of the application meets the requirements set out under the BC Freedom of Information and Privacy Act (FOIPPA) before it is approved for use. For more information on how your child's personal information and privacy is protected please review the Student Privacy FAQ document found on the District website.

Your consent is required before your child can use these applications. If you have questions about how or why a specific web-based application is being used with your child, you are encouraged to contact your child's teacher.

The use of these applications is not an educational requirement for students. Students are not obligated to use these applications and all activities that rely on the use of these applications will have some equivalent means of student participation.

To facilitate the collection of consent, the district is requesting a single consent from you that will allow your child to use any of these district-approved applications. To view the current list of privacy approved applications and their associated privacy summaries please visit the District website.

Consent:

By granting consent you are agreeing that your child can use the web-based applications approved by the district and understand that these applications may require the collection, use, and disclosure of personal information.

This consent will be considered valid from the date at which it is signed until which point the student named is no longer a student within the school district or permission has been withdrawn.